State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . An Employment Authorization Document (EAD) is an identification card that U.S. info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. Review the issue date printed in the center of each visa and enter the visa number of the most recently issued visa. When is an employee required to use "N/A" in Section 1? PHA+Q2hlY2sgeW91ciBpbmJveCBmb3IgYW4gZW1haWwgY29uZmlybWluZyB5b3VyIHN1YnNjcmlwdGlvbi4gRW5qb3khPC9wPg==, I-9 Compliance FAQs: Everything You Need to Know for 2023, recent Paycor webinar on Form I-9 compliance, U.S. List B Documents Issuing Authority Driver's License Learner's Permit : State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, )etc. My new employee presented two documents to complete Form I-9, each containing a different last name. Federal law doesnt require companies to keep copies of supporting documentation, though several state laws list specific documents which should be copied and kept. General Information - Florida Highway Safety and Motor Vehicles Employers should attach a signed and dated explanation of the corrective action taken. If you complete Section 2 using a computer, a selection in List A column will auto-fill all the fields in the List B and List C columns with N/A. What is my responsibility concerning the authenticity of document(s) presented to me? Policies|Privacy Policy|Data Security. If you are using the computer, select the issuing authority form the drop-down menu. Section 2 List. Employers may not specify what documents an employee must submit. For more guidance on reverification and F-1 STEM OPT extensions and cap-gap for students, see the Guidance for Completing Form I-9 Handbook (PDF). Title of Employer or Authorized Representative Enter your title, position or role with your business or organization. Can I accept the document with the different name? 4.0 Completing Section 2 of Form I-9 | USCIS For former employees, they must be retained for 1 year from the date of termination or 3 years from the date of the original hire, whichever is later. Its time to be agents of change. Stay ahead of recruiting and hiring regulations. Employers may inspect Section 2 of the document remotely (for example over video, fax, or email) within 3 business days of hiring. Social Security cards are issued by the United States Social Security Administration ("SSA"). PDF USCIS Form I-9 - Government of New Jersey DVS Home - New Driver's License and ID Card Designs - Minnesota A. This way, you wont need to worry about an ICE Notice of Inspection. Drive engagement with talent development and career management. Note: A foreign entrepreneur paroled under the International Entrepreneur Rule Program is authorized employment incident to the grant of parole. If you have questions about completing the documents, or if you just want to check to be sure theyve been completed correctly, please contact NAU Human Resources by emailing HR.Contact@nau.edu or calling (928) 523-2223. Please contact your campus HR office for assistance in completing the form. Telephone number and email address fields are optional. Are you keeping up with I-9 compliance requirements? Is a Form I-94 stamped with "parole" an acceptable List C #7 document? School ID card with a photograph 6. issuing authority for driver's license i9 - ricepharmacy.com For instance, you may have forgotten to write down the expiration date of a drivers licensekeeping a copy of the license means this is only a technical, rather than substantive error, and youd avoid a penalty. In FY 2019, ICE delivered 6500 Notice of Inspections and reached $14.3 million in fines, penalties and forfeitures. Employees must be allowed to present any valid combination of documents listed on Form I-9. Some List A documents (or acceptable document receipt) are combination of documents that must be presented together to be considered a List A document, such as a foreign passport together with Form I-94 containing an endorsement of the aliens nonimmigrant status. Beginning May 7, 2025, a Real ID-compliant driver's license, permit, or identification card will be required to board commercial airplanes or enter certain federal facilities. Paycors HR software modernizes every aspect of people management, which saves leaders time and gives them the powerful analytics they need to build winning teams. In the example below, the employee has presented a U.S. Passport and the form auto-populated the List B and List C columns with N/A along with the extra fields under List A column. o Enter the new preparer and/or translator information (and indicate for corrections). Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). The Driver Services Division is responsible for testing and issuing driver licenses as well as offering voter registration and issuance of driving records Change of Address If your residence address changes, even if you have not physically relocated, you are required by state law to notify the Department of Safety and Homeland Security within . Document Number Enter the List C document or receipt document number. This is the date that DHS uses to determine whether or not the form was timely submitted. If you dont have time to watch the full webinar, weve put together these I-9 FAQs leaders need to know now to ensure employees fill out the I-9 form correctly. Do not backdate this field. Usually, this section will be left blank. Get real-time analytics to HR & Payroll data. The Department encourages all eligible customers to conduct their driver license services online. An action plan to help you achieve HR excellence based on Paycors proprietary data and research. The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. The instructions state when an employee may use N/A or must use N/A. Specific I-9 documents can be issued to certain person categories. Learn a lot in a little bit of time with our HR explainers. The employee is physically present at your place of business. The payroll system you select is an important decision for your business. COVID-19: FMS Updates Related to COVID-19. If you are using a computer, then use the drop-down menu. Any employees who provided expired List B items were required to provide unexpired documentation by July 31, 2022. Contact us today so we can learn more about your business. Part C: Used to establish new (or previously expired) documentation different from that in Section 2 of the I-9 form. Employers are not required to reverify the employment eligibility of a lawful permanent resident and should not reverify the employment authorization of this employee. Eliminate the stress of ACA filing with streamlined reporting. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). If you are using the computer, select the issuing authority form the drop-down menu. To complete Form I-9 for on-campus employment, the F-1 student employee is only required to present an unexpired foreign passport and an I-94 indicating F-1 nonimmigrant status. List A Documents Issuing Authority U.S. Passport The issuing authority will be listed on the lower right of the photo page in the passport. Let an experienced and knowledgeable professional manage your E-Verify participation. If the same employee begins work on Monday but does not provide the receipt to complete Section 2 until Thursday, the employer should still count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. No entry should be made in List A column. Congress agreed with the 9/11 Commission's recommendation and adopted it through the controversial REAL ID Act of 2005 [Pub. The I-9 Form is 18 pages in length, including Instructions, actual form and a List of Acceptable Documents. I-9 documents must be obtained from the relevant issuing body. This article lists the most common issues and problems related to the completion and submission of the I-9 form. Incorrect I-9 Form:Form I-9 is available in English and Spanish. Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. An H-1B employee who is verifying continued H-1B employment authorization may choose to present his or her Form I-94 as List C #7 document. When keeping documents, store them with I-9 itself, separate from personnel files. After the retention period has expired you can purge these documents, but make sure to always get a second opinion, so youre never put in the position of having to explain to ICE why you accidentally purged the documents they are asking for. Enter N/A if there is no expiration date or enter the text as shown on the document if it has text rather than a date such as D/S (which means Duration of Status). A .gov website belongs to an official government organization in the United States. Employment Authorization Document (Current Form I-766) In January 1997 INS began issuing a new Employment Authorization Document. Additionally, if you participate in E-Verify, you must retain a copy of any document any employee presents that triggers photo matching. Does this card need to be reverified? Streamline recruiting and hiring so you can quickly and effectively fill open positions, develop top talent, and retain your workforce. Mitigate risk with proactive payroll and tax alerts. How often do you conduct internal audits? Am I required to retain original Forms I-9 with signatures or are photocopies or faxed copies acceptable? The Department of Homeland Security (DHS) has issued a temporary policy to allow employers to accept expired List B documents when completing the Form I-9 beginning May 1. Who is the issuing authority for Florida drivers license? Form I-9, Employment Eligibility Verification, is the key element of E-Verify's web-based employment eligibility verification. Save time, pay employees from wherever you are, and never worry about tax compliance. Review our. E-Verify and Form I-9 Leverage AI to automate sourcing and increase candidate diversity. If the employee provides a Social Security card, it must be unrestricted. Since 2007. Gather and convert employee feedback into real insights. Form I-9 is used to verify an individual's identity and eligibility to work. Keeping supporting documentation will also help facilitate any internal I-9 audits you conduct. Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. See how were taking the right STEP toward inclusion and belonging. Last Name of the Employer or Authorized Representative Enter your full legal last name. Quick Reference for Form I-9 Acceptable Documents - HireRight Inc. L. No. List B Documents Issuing Authority Driver's License Learner's Permit . E-Verify is a registered trademark of U.S. Department of Homeland Security. Can my employee leave any part of Section 1 of the Form I-9 blank? Verify I-9 LLC. Lets create value across your portfolio. Making copies and keeping them can help your case in the event of an ICE inspection. The examples below illustrate properly completed, printed I-9s for commonly presented document types. (In some states, this may be legally required). Typically there is a round seal on the front of the card that will have the issuing authority printed around the seal.